Administrative Officer

Duties As a Administrative Officer your duties will include, but are not limited to, the following: Serving as principle financial advisor, budget monitor and executor of the Coleman Nation Fish Hatchery (NFH) analyzing, evaluating and managing accounting and control systems to maintain proper financial balances, and distributing resources to all activities within planned limitations.
Serving as the office liaison in financial matters between the Hatchery, other Federal Agencies, State Agencies, universities, organizations, and private entities.
Ensuring that expense items are obligated and invoices are processed in accordance with the U.
S.
Fish and Wildlife Service's financial management guidelines and with regulatory and legal requirements.
Responsible for the Coleman NFH's administrative services section, supervising, advising, and training administrative support and office services personnel for all activities involving supply and property management, mail and file services, travel management and reports management, building repairs and maintenance, equipment maintenance, vehicle management, and related services.
Requirements Conditions of Employment Must be a U.
S.
Citizen or National.
Resume (See "Required Documents").
Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
It is your responsibility to ensure all information is provided on resume.
Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
Suitability for employment, as determined by background investigation.
Driver's License: Selectee must possess and maintain a valid State driver's license at all times during their tenure.
Uniform: Official U.
S.
Fish and Wildlife Service uniform is required.
Unusual Tour of Duty: May be required to work nights, weekends, or holidays, as needed.
Probationary Period: Selectees may be required to successfully complete a probationary period.
Individuals assigned male at birth after 12-31-59 must be registered for Selective Service.
To verify registration, visit SSS.
gov.
Qualifications Only experience and education obtained by 02/21/2024 will be considered.
In order to qualify for this position you must satisfy the Minimum Qualification.
Minimum Qualification [GS-11] One year of specialized experience comparable in scope and responsibility to the GS-9 grade level in the Federal service (obtained in either the private or public sector) performing work in or directly related to the position to be filled.
Qualifying experience may include: (1) preparing budget estimates/analyses or justifications for an organization; (2) monitoring and organization's budget to ensure that obligations, expenditures, and requested allotments stay within approved funding limitations; (3) managing the acquisition of supplies, equipment, property and services for an organization in accordance with regulations and local policies; (4) providing administrative support to an organization (e.
g.
, procuring needed supplies or services, initiating human resource hiring actions, payroll administration, etc.
); (5) conducting financial, management, or program analyses and documenting findings, issues, and recommendations; (6) leading, directing, or managing the work of a support staff of financial, budgetary, or administrative personnel.
OR Three years of progressively higher-level graduate education leading to a Ph.
D.
, or possess a Ph.
D.
, equivalent doctoral degree or LL.
M (if related), in or directly related to the position such as business, public administration, accounting / finance, law, etc.
OR A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Education PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name.
If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units.
Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study.
Such study may have been performed on a full-time or part-time basis.
If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education.
For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.
gov) Additional information PCS INFORMATION: Yes, entitlements for payment of basic moving expenses, as required and to the extent allowed by the Federal Travel Regulation (FTR) 302-3.
101, are authorized for eligible applicants changing duty station when the change meets the distance tests as provided in FTR 302-1.
1 and 302-2.
6.
All moving expenses are taxable.
In addition, relocation discretionary entitlements May be authorized for this position excluding contractor-provided home sale.
Telework: This position is suitable for telework only in an emergency or natural disaster.
Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.
S.
Fish & Wildlife Service offices in the local commuting area.
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy.
CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated.
Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application.
To be considered under CTAP/ICTAP, applicants must be well-qualified (i.
e.
, meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
For information on CTAP and ICTAP visit: https://www.
usajobs.
gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/" Reasonable Accommodation: The USFWS provides reasonable accommodations to applicants with disabilities.
Please visit USAJOBS Help Center | Reasonable accommodation policy if you need a reasonable accommodation for any part of the application and hiring process.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
This vacancy will utilize a multiple hurdle assessment process to determine the qualifications of applicants.
The first hurdle will consist of applicants completing an occupational questionnaire related to the major duties and competencies of the position.
The second hurdle will consist of applicant resumes being reviewed by a Subject Matter Expert (SME) panel for related position competencies against a pre-determined rating schedule.
This process will determine the final rating of the applicant for possible referral to the hiring official for hiring consideration.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement.
If you meet the qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.
Note: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications which resulted in you being listed in the highest quality category, you may lose consideration, or be assigned to a lower quality category for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Knowledge of the budget process, budget cycles, budget formulation and execution methods, and budget policies, regulations, and analytical techniques.
Ability to conduct analysis of program information and data.
Ability to supervise a subordinate staff of clerical and/or administrative workers.
Ability to coordinate administrative work procedures and prioritize office administrative practices.
Knowledge of procurement and purchasing rules, regulations, guidelines, policies and procedures.
All qualified candidates will be assigned to a quality category.
The category assignment is a measure of the degree in which your background matches the competencies required for this position.
The category ratings for this position are: Best Qualified, Well Qualified, and Qualified The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category.
Veterans' preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
You must submit a complete application package.
We will not make assumptions about your experience and/or education.
Required Documents: 1.
Resume: At a minimum, YOUR RESUME MUST CONTAIN job title (include job series and grade, if federal); description of duties; starting and ending dates of employment (month and year); and hours worked per week.
You are encouraged, but not required, to include annual salary, name and address of employer, and supervisor name and telephone number.
You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.
If you opt to use your own resume, curriculum vitae, or any other written format, then you must include the above required information.
Additional information on what to include can be found here.
NOTE: Your resume must include ALL required information.
Failure to provide all required information on your resume will result in loss of consideration due to an incomplete application package.
Additional Documentation (*Required documentation if / as applicable): *1.
College Transcripts: If you are using education or a combination of education and experience to qualify, you must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name.
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education.
Please refer to the education section above for additional information.
Unofficial transcripts are acceptable.
A copy of your official transcripts may be required if you are selected.
2.
Cover Letter (optional) *3.
Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged.
If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.
e.
VA letter).
You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
*4.
CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.
602(a) for CTAP and 5 CFR 330.
704 for ICTAP.
This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location.
Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package.
It is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Review the appointment eligibility criteria in the application preview linked below.
The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement.
You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
To apply for this position, you must provide a complete Application Package.
See required documents section.
Click 'Apply' to create an account or log in to your existing USAJOBS account.
Follow the prompts to complete the assessment questionnaire and upload required documents.
To preview the assessment questionnaire, click https://apply.
usastaffing.
gov/ViewQuestionnaire/12305711.
Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.
Applications must be received by 02/21/2024 ,11:59pm ET to receive consideration.
Check application status by logging into your USAJOBS account, in Applications tab, click the position title you applied to for the status.
For information on what each Application Status means, visit: https://www.
usajobs.
gov/Help/how-to/application/status/.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office.
Please contact the Human Resources Office via email at fwshiring@fws.
gov.
Agency contact information Human Resources Staffing Division Email fwshiring@fws.
gov Address Division of Human Resources Division of Human Resources 2800 Cottage Way Sacramento, CA 95825 US Next steps Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful.
After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official.
If further evaluation or interviews are required, you will be contacted by the hiring official.
You will be notified if this job is filled or canceled.
Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents You must submit a complete application package.
We will not make assumptions about your experience and/or education.
Required Documents: 1.
Resume: At a minimum, YOUR RESUME MUST CONTAIN job title (include job series and grade, if federal); description of duties; starting and ending dates of employment (month and year); and hours worked per week.
You are encouraged, but not required, to include annual salary, name and address of employer, and supervisor name and telephone number.
You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.
If you opt to use your own resume, curriculum vitae, or any other written format, then you must include the above required information.
Additional information on what to include can be found here.
NOTE: Your resume must include ALL required information.
Failure to provide all required information on your resume will result in loss of consideration due to an incomplete application package.
Additional Documentation (*Required documentation if / as applicable): *1.
College Transcripts: If you are using education or a combination of education and experience to qualify, you must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name.
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education.
Please refer to the education section above for additional information.
Unofficial transcripts are acceptable.
A copy of your official transcripts may be required if you are selected.
2.
Cover Letter (optional) *3.
Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged.
If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.
e.
VA letter).
You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
*4.
CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.
602(a) for CTAP and 5 CFR 330.
704 for ICTAP.
This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location.
Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package.
It is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency Open to all U.
S.
Citizens.
ICTAP/CTAP eligibles.