Account Clerk II

$37,881 TO $45,232 PER YEAR 12 MONTHS / 40 HOURS PER WEEK POSITION Under the direction of the Associate Director of Fiscal Services, the Account Clerk II performs a variety of complex clerical accounting duties in support of assigned accounts and functions such as accounts payable and accounts receivable, and prepares and maintains a variety of financial and statistical records and reports.
Key Duties & Responsibilities Perform a variety of complex clerical accounting duties in support of assigned accounts and functions such as accounts payable and accounts receivable; review accounts for errors and make appropriate adjustments.
Calculate, assemble, match, sort, tabulate, review and post a variety of financial and statistical data; review, adjust and assure accuracy of ledgers and journal entries; balance, adjust and reconcile accounts; review data for accuracy and completeness.
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Receive, review and verify a variety of accounting information; input a variety of accounting data into an assigned computer system; initiate queries, develop spreadsheets and generate a variety of computerized lists and reports; maintain automated financial records; receive and input scholarship credit memos; review student accounts to assure correct reimbursements and balances; monitor and update student and retiree accounts.
Compile information and prepare and maintain a variety of financial and statistical records and reports related to purchase orders, invoices, income, expenditures, advances, mileage, reimbursements, claims, grants, budgets and assigned accounts; prepare and reconcile statements and other financial documents.
Receive, process, sort, code and file purchase orders, claims, requisitions and invoices as assigned; prepare invoices for payments; verify invoices and match with purchase orders, checks and receivers; maintain contact with vendors to modify and clarify invoices and resolve discrepancies; review requests and returned documents for appropriate authorization and expenditure codes.
Assist designated departments and programs in the maintenance and evaluation of budgetary records and data as assigned; monitor funds for income and expenditures; calculate, prepare and revise budgetary data.
Process accounts receivable as assigned; serve as cashier; balance cash register and prepare bank deposits; collect, receive, code and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to assure accuracy; prepare and distribute bank deposits as required; prepare invoices and arrange for billings as directed.
Serve as receptionist; answer telephones to provide assistance and information regarding accounting functions to staff, students and the public in a courteous manner; communicate with personnel and outside agencies to exchange information and resolve issues or concerns.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials; sort and distribute mail.
Perform related duties as assigned.
Minimum Qualifications Any combination equivalent to: High school diploma or GED AND Two years clerical accounting experience.
Other Details KNOWLEDGE AND SKILLS Methods, procedures and terminology used in clerical accounting work.
Financial and statistical record-keeping techniques.
Preparation, review and control of assigned accounts.
Preparation of financial statements and comprehensive accounting reports.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Arithmetic computations.
Perform a variety of complex clerical accounting duties in support of assigned accounts and functions.
Prepare and maintain accurate financial and statistical records and reports.
Verify, balance and adjust assigned accounts.
Compare numbers and detect errors efficiently.
Reconcile, balance and audit assigned accounts.
Assemble, organize and prepare data for records and reports.
Process and record accounting transactions accurately.
Prepare and reconcile statements and other financial documents.
Operate standard office equipment including a computer and assigned software.
Understand and follow oral and written instructions.
Meet schedules and time lines.
Communicate effectively both orally and in writing.
Establish and maintain effective working and cooperative relationships with others.
Make arithmetic computations with speed and accuracy.
PROBLEM SOLVING Common problems solved by the employee: Handles vendor/retiree/student payment discrepancies Less frequent and more complex problems solved by the employee: Calculates and provides breakdown of Lodge Payment Plans for students/parents Problems/situations that are referred to this employee’s supervisor: Adjustments to student accounts Budget Code discrepancies/changes Problems/situations that escalate outside of position responsibilities